When Implementing New Business Technologies, Proceed with Caution

Cloud computing, increasingly commonplace in business settings nowadays, affords companies the opportunity to optimize their space, reduce operational costs, and store data securely. Implementing cloud-based operations is, however, easier said than done; it requires technical capabilities, employee cooperation, and time.

As with all innovation, a deliberate approach works best. Top-down communication is critical, so that everybody understands what the goal is, how this new technology is going to be rolled out and what training is involved.

The importance of training cannot be overstated. Training will not only empower employees; it will also cut costs drastically and make them feel secure about their place in the organization. An evaluation of the technical abilities of your team gives a fair idea of whom to train. Most popular cloud platforms offer training packages and entry-level certification packages. Once your employees start getting comfortable with the whole process, a follow-up professional course is recommended.

Having your employees study only generic online courses is not always worthwhile. Transition to the cloud happens effectively when the courses are need-based. Generic courses are best for entry-level studying, which has to be followed up by professional courses that cater to the specific needs of your organization.

Benefits of the Cloud

For starters, access to a company’s data is markedly simplified; it is available at the touch of a button or a keystroke. That saves on the cost of maintaining physical servers to manage the data.

Moreover, there’s the matter of security. The top cloud providers are very adept at protecting your data, though it is best to use those providers in combination with another storage system. The cloud is not impregnable, as shown in the iCloud hack of 2017, but with the proper encryption and dual-authentication protection, a company can protect itself as much as possible.

Other benefits include consistency in data usage and effective management of available resources.

Just Do It

A business might have concerns over introducing a new concept like the cloud into a tried-and-tested setup, but the transition can be made easier if a company’s IT professionals prioritize moving everyday systems, like email and contacts, from the old system to the new one.

That is the foundation of a successful move, as is security; it goes without saying that backup up all data is critical. The other thing that needs to be guarded against is the needless duplication of information. That serves no one well.

Employee productivity increases manifold with the infusion of fresh, new technologies. Migrating to a cloud platform is made easy with a lot of help from your existing workforce. Get a lowdown on which platform to choose, and which package to choose for your needs. This will help make the migration to the cloud easier on your organization.

As CEO of The Vantage Group, a private equity firm & business consultancy, Lyle Hauser is seeking the latest trends & technologies. http://lylehauser.com/